Every 2 years, the LUG holds elections for the voting members of the Executive Committee.  The Exec is busy throughout the year, keeping the LUG working behind the scenes.

The election this year will be during our Annual General Meeting on May 4th, 2022 at 7:30pm at the Rabbittown Community Centre.

As of April 20th, 2022 we will be opening nominations for the following positions:

• President (Currently Stephen Churchill, elected in May 2020)
• Vice President: Currently Patrick Barnes, appointed by Exec as per bylaws when the previous VP resigned)
• Secretary/Treasurer: Currently Geoff Stevens, elected in May 2020)

If you cannot attend the meeting, you can still vote by allowing someone to vote in your place via proxy, or by attending via Zoom.

In addition, we will be voting on changing the bylaws to expand the Exec by 2 “At Large” positions.  If you wish to see the text of the changes, please reach out to Stephen Churchill or email newfoundlug@gmail.com.

Assuming this change passes, and in the interest of allowing nominations for these positions time to stand, we will hold the nominations and elections for these expanded roles to take place at the next meeting, time to be determined.

At the May 4 meeting, the LUG Executive will be up for election.

The following positions will be voted on:

• President (currently Stephen Churchill)
• Vice President (currently Patrick Barnes)
• Secretary: (currently Geoff Stevens)
• 2 Executive At Large positions (proposed, see below)

If you would like to nominate yourself or another LUG Member for one of these positions, please contact one of us. Nominations formally open on April 20.

You must be have attended at least one event in the last year to be a nominee or to vote.

As part of the election process, we are proposing expanding the Executive to add two “At-large” positions. The proposal to expand the Exec will be voted on by the membership.

If the proposal is not supported by the membership, we will not hold the election for the “At Large” positions.

If the proposal passes, then we will also hold a single election for the two “At Large” members. The two nominees receiving the most votes will assume the roles.

If you can NOT attend the meeting, you can still be a nominee, and more importantly you can STILL cast your vote – voting is allowed via proxy – notify the Executive of who is holding/casting your proxy vote.

If there are any questions PLEASE reach out to the Executive!

We are having an in-person meeting on April 4th at 7pm, at the Rabbittown Community Centre.

New members not only welcome, but encouraged!

What happens at a meeting? the 3 B’s! Business, Building, Banter!

Business – There’s a brief bit of talking the Executive needs to do around the upcoming LUG Elections, and upcoming events like Avalon Expo. Someone will be attending to answer questions about AvExpo 8.

Building – Bring in a set or build you are working on, or a MOC you want to show off! We’ll have a bag of Bulk Brick to spread out and poke around in to play with as well.

Banter – Meet your fellow LUG-Nuts and talk about what you are working on, or looking forward to!

The survey is live – please reach out to the NewfoundLUG Executive for a link to fill in the survey if you want to participate in the 2022 LUGBulk program.

Quick update for LUG Members!

What’s LUGBulk?

it’s a way for NewfoundLUG members to buy bulk LEGO parts for cheap – usually around 25-30% of the list prices for new parts.

How do I participate?

We will be posting a link to a survey, we’d like you to fill it in. You can just PM me your email address and tell me you’d like to participate, but the survey is more useful to us.

Whats the deadline?

We will be submitting our list at the end of October. Any individual that wants to participate needs to be ON THAT LIST. If your name is on the list, you can chose to not participate later, but if your name is not on the list you will NOT be able to participate.

What are the details I need to know, how does this work?

I’ll be hosting a FaceBook live session where I answer questions and talk about the details. I’ll try and schedule it for this week or early next. As always, you can ask an Executive member if you want more info as well!

If you are planning on participating in the Blocks on the Rock show at the Johnson Geocenter on August 28th and 29th, we want to hear from you!

Reach out to the Executive (newfoundlug@gmail.com) if you haven’t received the link to the participation survey!

We’ll be sorting our LUGBulk order on July 11th, starting 11am at the Rabbittown Community Center in St. John’s.

This is NOT a public event – if you are a LUG member able/willing to help, we ask that you reach out to the Executive – we can be reached newfoundlug(AT)gmail.com.

We need:

• scales that can measure 1/10 of gram
• Boxes, sized about 30cmx30x30

We have shipping confirmation from Fed-Ex that our 2021 LUGBulk is on the way – it’s scheduled to arrive here Wednesday, July 7th.

We are planning on sorting this order for distribution to participants on Sunday, July 11th.  If you are able to help out, please let us know!

• sorting will be indoors
• masks will be required
• social distancing will be maintained
• If you have a kitchen scale that measures 1/10 of a gram, that would be VERY helpful.

We will have shipping information shortly – We will likely have bricks in-hand by mid July!

May 12 – Annual General Meeting Notes/Minutes:
Stephen Churchill, LUG President chaired the meeting.

• Annual Report presented
  -COVID-19 remains an impact on our in-person events, our online presence and participation is strong.
  -Membership is up in 2021, active members up as well
  -plans are in place to move some events to in-person as conditions permit
• Financial Report (prepared by Geoff Stevens)
  -After expenditures, LUG still has cash-in hand
  -recycling continues to support the activities of the group, need to keep those bottles coming in!
• Election of LAN Ambassador:
  -@Matthew Zwicker elected by acclimation – good job, Matt, we look forward to 2 more years of you in this role!
• Changes to Draws:
  -We will be drawing for a second, small set on every challenge and points draw
  -Motioned by AH: Clarity on point reset for small sets.
  -Chair proposes second set WILL reset points for smaller challenge sets, will NOT reset points for larger Points-draw sets. -Call for opposition – none, motion passes
  -Motion by MW: Clarity on point reset for inactivity, if FB posts count as “active”
  -Chair/President clarifies that not all activity that can be measured is being used for “active” and there is some leeway
• Call for website articles
  -Discussion over what is appropriate
  -Consensus reached: Write what you like, as long as it is LEGO related we will not impose limits/restrictions right now, may reserve the right to do so in the future
• Upcoming Events:
  -Exec to organize another Parts draft for outdoors when weather warms up – event to be held at Bricks and Minifigs parking lot
  -invited to AvExpo, need to wait and see
  -CG proposes using Geo Center or Botanical gardens as locations for events
  -BAG proposes community center (sorry, missed exact location due to cross-talk)
  -Much discussion over these venues, consensus is “wait and see, but sounds promising”